Municipal pilot

The pilot

Explore how your municipality can assess proposed AI uses, assign approvals, and document decisions in LUMINARYX™. Tell us what your team is working on so we can discuss whether the pilot is a fit.

• Three British Columbia municipalities will be chosen for a three-month paid pilot.
• Pilot applications open November 12, 2026.
• If your municipality is not one of the three, we will offer you a place on the early-access list, so we contact you when LUMINARYX™ opens to more municipalities.
• Municipalities outside British Columbia can join the early-access list now.

Ask about the municipal pilot

Who it is for

British Columbia municipalities whose staff are already using AI tools, or expect to, and who need a clear way to decide which uses are acceptable, who approves them, and how to show council the record. It is written for CAOs, corporate officers and clerks, corporate services leaders, and municipal IT.

What you could evaluate

Take one AI use your staff have proposed and run it through LUMINARYX™. For example, a staff member wants an AI assistant to draft first replies to resident emails:

1. Describe it. They write what is being decided, how much the AI will influence it, and who it affects, in plain language.
2. Assess the risk. LUMINARYX™ works out the risk level from the decision area and how much the AI influences the outcome, and shows which requirements apply from your own policies and the law in British Columbia.
3. Approve it by name. The people you name approve or return it, each giving a reason in their own words. Whoever logs a decision cannot approve it, and high-risk decisions need two approvers.
4. Check the output. Before the tool goes live, a person reviews what the AI actually produced. A concern sends it back to be fixed.
5. Keep the record. Every step is on a tamper-evident audit trail, and council gets a board pack as a PDF.

See it in the four-minute walkthrough.

What the pilot includes

• Three months on the full LUMINARYX™ platform, the same system subscribers use, hosted in Canada. Every feature, for the staff you choose.
• Setup for your municipality: your decision areas, your AI policies and the British Columbia requirements that apply.
• Onboarding and training, delivered by Joy Guyot and Brenda Smith themselves. Brenda spent 18 years in corporate services and records at the Town of Golden.
• Check-ins through the three months, so problems are caught early.
• Your data stays yours. At the end of the pilot you can download your decision records, audit trail and reports, whether or not you continue.

What it costs

The pilot fee is 25% of the annual introductory rate for your population band.

Canadian dollars, before tax. Above 500,000 population, by agreement. Invoiced at the start of the pilot, payable by electronic funds transfer or cheque.

After the pilot

There is no obligation to continue. If you do, your annual subscription starts when the pilot ends, the pilot fee is credited to your first year, and you can lock in the introductory rate for three years. See Pricing.

What happens after you get in touch

1. Joy Guyot or Brenda Smith replies by email.
2. We talk about what your team is working on and whether the pilot is a fit.
3. If it is, the pilot is set out in a written agreement between your municipality and 17691190 Canada Inc. before anything starts. The pilot terms in our Service Level Agreement and Terms of Service apply.
4. If the three places are filled, or the timing does not suit you, we offer you a place on the early-access list instead.

Ask about the municipal pilot

Short answers