Turn AI policy into compliance you can prove.
A policy is a statement of intentions — a document on a shelf. Governance is the evidence you can hand an auditor: what was decided, who reviewed it, and which rule applied. LUMINARYX™ is the operating machinery that produces that record, so the promises in your AI policy become something you can actually demonstrate.
A policy is not a record
Adopting an AI policy is the easy part. The hard part arrives later, when a resident files an FOI request, a records-retention duty comes due, or a decision is challenged and someone asks you to show your work. A policy tells everyone what was supposed to happen. It cannot, by itself, tell you what actually happened.
That gap is where exposure lives. When AI shapes a staff report, a benefit determination, or a resident communication, you need defensible documentation for each decision — who made it, on what basis, and against which requirement — not a general assurance that a policy exists. Corporate Services is usually the office left to close that gap, because you are the one who has to answer for the record when it is requested.
What LUMINARYX™ gives Corporate Services
Compliance mapping across Canadian frameworks. Every decision is measured against seven Canadian regulatory frameworks and forty-five requirements, so you can see where you stand rather than assume it — and point to the specific requirement behind each result.
Your policies, your templates. Upload your own AI policies and customize the decision templates to match how your municipality actually works, so the tool reflects your rules rather than a generic default.
FOI- and records-ready documentation. Every AI-assisted decision produces documentation you can retrieve, retain, and disclose — structured for access-to-information requests and records-retention duties, not reconstructed after the fact.
Contractor accountability portal. Third-party AI use is declared, scored against four accountability areas, and linked back to your record — so the AI your vendors bring in is governed on the same terms as your own.
Maintained centrally as the rules change. When frameworks and requirements are updated, the mapping is maintained for you — no re-implementation project, no scramble to keep pace with the regulator.
Bilingual EN/FR, including Quebec French. The platform works in English and French, including Quebec French, so your documentation and templates meet residents and regulators in the language they expect.
The direction is already set
Canadian public bodies are moving toward being required to govern and document their AI use, not merely to have a policy on file. Building the record now is far less costly than assembling it under a deadline — or under an access request.
One record, every role
For the CAO
Defend every AI decision at the council table — risk classification, a tamper-evident audit trail, and board-ready reporting.
Explore CAO →For IT
Secure, deterministic, and hosted in Canada — with client-side redaction and Microsoft Entra ID SSO.
Explore IT →Bring AI under the same discipline as every other decision.
Three municipalities. Summer 2026. Full platform access and direct support from our team.
Book a pilot conversationOr email joy@luminaryx.ca